Job Description • Examines documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data. • Reviews contract to determine documentation required for each phase of project. • Monitors due dates for drawings, specifications, software, technical manuals, and other documents. • Manage the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information. • Copy or fax materials; organize, maintain, and safeguard files and databases. • Monitors status of project to ensure documentation is submitted according to schedule. • Reviews and verifies project documents for completeness, format, and compliance with contract requirements. • Submits project documentation to management for approval, and transmits approved documents to customer. • Distributes documentation to the project team and customer for review and comments. • Receives, distributes, and tracks comments received from the customer. • Confers with engineers, managers, customers, and others to discuss project, prepare documents, or modify contract schedules. • Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents. • Posts changes to computerized or manual control records, releases documents, and notifies affected departments. • Prepares reports and memorandums. Job Requirements/ Qualifications • Proficient in Microsoft Word, Excel and Outlook. • Knowledge of Microsoft Access an asset.• Ability to prioritize and multi-task.• Previous experience in a fast paced environment preferred
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